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Employee Handbook

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Employee Handbook

Elysian Holding’s Employee Handbook

Table of Contents

I. Message from the CEO

II. Disclaimer

III. Company Profile

History

Core Values

Mission

Environmental Performance & Decision Making

Vision

Goals

Culture

Code of Ethics

IV. Orientation & First Day

Forms

Dress Code

Parking

Employee Transportation Documentation

Identification

V. Health & Safety

Safety Procedures

Emergency Procedures

Additional Information

Company Vehicle

VI. Classifications & Schedules

Classifications

Overtime

Work Hours

Daily Breaks

Attendance Policy

VII. Compensation & Benefits

Pay

Living Wage

Insurance Benefits

Retirement Plans

Bonuses

Additional Perks

Employee Resources 

VIII. Leave

Holidays

Paid Time

Sick Time

Maternity Leave

Personal & Family Leave

Other Leave

IX. Performance

Assessment

Evaluations and Complaints

Supervision

Review

Grievance

X. Appropriate Use

Appropriate use of Telephone

Appropriate use of Company Equipment

Appropriate use of Internet

Appropriate use of Email

XI. Conduct & Company Policy

Conduct Policies

Reporting

Whistleblower Policy 

XII. Discipline & Termination

Disciplinary Process

Resignation

Exit Interviews

XIII. Glossary

XIV. Agreement

Acknowledgement of Receipt

Other Agreements

I. Message from the CEO

This is the preface, ideally written from the CEO personally.

Say hello to the employee and thank them for coming aboard. Briefly introduce the company and yourself. Explain the reasoning behind the handbook: why it exists and why it’s been given to them today.

For example:

Welcome to Elysian Holdings, we’re happy you’re here.

I founded the company in Year because Reason, but we’ll get more into that later.

We developed this Employee Handbook to get you acquainted with Elysian Holdings, what we do, why we do it and how you fit into the big picture. This is probably your first day, so your main priority is to be a sponge and soak up all the information coming your way.

Not only will this Employee Handbook get you familiar with Elysian Holdings, it’s also meant to be a useful tool for the future. The goal of this book is to contain all the relevant information you need to know now and for years to come.

Again, thank you for joining us on this journey. Welcome to the team.

Carey Thompson

CEO

II.         Disclaimer

Include a disclaimer to explain that the handbook is neither a contract nor a promise of employment.

For example:

The purpose of this Employee Handbook is to provide employees with general information and guidelines. It is in no way a legal contract, and your employment with Elysian Holdings may be terminated or resigned from at any time.

III.         Company Profile

History

Introduce (in more detail now) where the company came from and how it has evolved.

For example:

Elysian Holdings actually started out as a shoe-shining company…Talk about humble beginnings, huh?

Back in the 80s, Founder 1 and Founder 2 were political science students by day and entrepreneurs-in-the-making by night. The duo made a pact to think of one business idea every day until something stuck. Then, one fateful night in Year, it came to them.

Core Values

Provide an explanation of the company’s core beliefs and values.

For example:

·       Honesty, integrity and trustworthiness.

·       Courage, respect for others and responsibility.

Mission

Provide information about what the company does, who it serves and why it exists.

At Elysian Holdings, we believe in a more sustainable future. Through the use of state of the art green chemistry techniques, we will create certifiably compostable beverage containers. In

addition to bettering our planet, it is our mission to provide local family farms a new

revenue crop, and create jobs along the way.

· We strive to improve the health of individuals across the world with our organic food options.

· To connect artists with the venues that need them.

· To create environmentally-sustainable and socially-conscious products that consumers will feel good buying.

Environmental Performance & Decision Making

Vision

Outline where the company hopes to go.

  • Substantially limit the amount of plastics utilized currently in the world 
  • Provide farmers with a new cash crop to be able to cultivate
  • Create new jobs 

Goals

Emphasize specific company goals.

For example:

Year-over-year, we are aiming to:

· Make 20% more trips.

· Reach an average approval rating of 75%.

· Double the number of sales made through the online store.

Culture

Inform employees what they should expect in terms of company culture, behavior and norms.

For example:

Here at Elysian Holdings, we put the customer first and our team second. We embrace comfortability and collaboration which is why there are no set desks and employees are free to move among the different teams and floors. This is also why we work hard to organize monthly team activities that you’ll actually want to attend.

Code of Ethics

Be patient and courteous

Be inclusive. We welcome and support people of all backgrounds and identities. This includes, but is not limited to members of any sexual orientation, gender identity and expression, race, ethnicity, culture, national origin, social and economic class, educational level, color, immigration status, sex, age, size, family status, political belief, religion, and mental and physical ability. 

Be considerate. We all depend on each other to produce the best work we can as a company. Your decisions will affect clients and colleagues, and you should take those consequences into account when making decisions. 

Be respectful. We won't all agree all the time, but disagreement is no excuse for disrespectful behavior. We will all experience frustration from time to time, but we cannot allow that frustration become personal attacks. An environment where people feel uncomfortable or threatened is not a productive or creative one. 

Choose your words carefully. Always conduct yourself professionally. Be kind to others. Do not insult or put down others. Harassment and exclusionary behavior aren't acceptable. This includes, but is not limited to: - Threats of violence. - Discriminatory jokes and language. - Sharing sexually explicit or violent material via electronic devices or other means. - Personal insults, especially those using racist or sexist terms. - Unwelcome sexual attention. - Advocating for, or encouraging, any of the above behavior. 

Repeated harassment of others. In general, if someone asks you to stop something, then stop. When we disagree, try to understand why. Differences of opinion and disagreements are mostly unavoidable. What is important is that we resolve disagreements and differing views constructively.

Our differences can be our strengths. We can find strength in diversity. Different people have different perspectives on issues, and that can be valuable for solving problems or generating new ideas. Being unable to understand why someone holds a viewpoint doesn’t mean that they’re wrong. Don’t forget that we all make mistakes, and blaming each other doesn’t get us anywhere. Instead, focus on resolving issues and learning from mistakes.

IV.         Orientation & First Day

Forms

Distribute all the important forms, documents and paperwork for new employees to complete.

For example:

Attached you will find the following forms:

·       Federal and state tax forms

·       Personal and emergency information forms

·       Direct deposit form

Please fill out all of the attached by the end of your first week and bring to Carey’s office.

Dress Code

Inform the employee about the company’s dress code.

For example:

In keeping with Elysian Holdings casual environment, we’ve chosen not to apply a strict dress code. We trust that all employees are able to recognize when a more formal attire is necessary (for example: meeting with clients or giving a presentation) and when a more relaxed and informal outfit is acceptable.

Parking

Explain the company’s parking situation.

For example:

Elysian Holdings offers parking in the lots located at Address for $$ per month. If you wish to obtain a spot, send an email to Carey indicating when you would like your parking to begin and how you wish to pay (direct deposit is the norm however cash or check is accepted as well).

Identification

Explain office security procedures and the use of identification cards (if applicable).

For example:

All employees (even part-time, seasonal, interns and volunteers) must carry their Employee Identification card at all times. Security personnel may ask for your Employee Identification card at any point to confirm your employment. Due to the nature of our business and the importance of data security, employees must scan their keycards to access the office, any of the floors and the elevators.

Employee Documentation Transportation

V.         Health & Safety

Safety Procedures

Inform new employees workplace safety procedures and provide existing employees with a place to refer to for information.

For example:

Elysian Holdings conducts business in accordance with applicable health and safety requirements and strives for continuous improvement in its health and safety policies and procedures.

All employees are expected to perform their work in compliance with applicable health and safety laws, regulations, policies and procedures and apply safe work practices at all times in all locations. Please familiarize yourself with the procedures in place.

Emergency Procedures

Explain workplace emergency procedures (what to do in the case of a fire, workplace violence, a natural disaster, etc.).

For example:

If you hear a fire alarm, the first step is to keep calm. The elevators in this office will be out of service and employees will need to exit using the closest stairwell. There are two stairwells, the first by the Location and the second is on the other side of the building near the Location. Remember to meet at the Muster Point sign (found on the other side of the Location).

Additional Information

Direct employees to a place where they can find more details.

For example:

Go to www.website.com where you can download and print off a map of the office’s emergency exits. Also available on the website is an up-to-date list of the members of our Occupational Health and Safety team, as well as employees trained in first aid.

Company Vehicle

Explain the standard procedure for reporting collisions that involve a company vehicle.

For example:

Elysian Holdings expects all company vehicle owners to operate the vehicle safely and responsibly. Employees must obey federal and state laws relating to the use of vehicles. Elysian Holdings has a zero-tolerance policy and has the right to withdraw vehicle ownership at any time.

Employees are to fill out company vehicle sheets on a weekly basis and report any and all incidents involving a company vehicle.

VI.         Classifications & Schedules

Classifications

List and define all applicable employment classifications.

For example:

· Full-time

· Part-time

· Temporary

· Seasonal

· Contractor

Overtime

Outline the company’s overtime policy. This is usually strictly regulated by federal or state laws, so check out those first.

For example:

Unless exempt [from the Fair Labor Standards Act (FLSA)], employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rate of pay.

Work Hours

Explain the typical company schedule including flexible hours and work from home policies.

For example:

Elysian Holdings is proud to offer flexible work hours for our employees. Our core business hours are 9am-5pm however the office building will be open for work between 7am and 7pm for those who have obligations before or after work.

Elysian Holdings also offers work from home opportunities for employees whose job role does not require them to be in the office regularly. Please talk to your direct supervisor for more information about working outside the office.

Daily Breaks

Provide information about lunch and rest breaks.

For example:

For part-time employees, we provide the following break schedule:

·       If you work 4 or 5 hours, you will receive one unpaid 15-minute break.

·       If you work 6 or 7 hours, you will receive one paid 30-minute lunch break.

·      If you work 8 hours or more, you will receive one paid one-hour lunch break.

Attendance Policy

What happens if an employee strays from standard hours (coming in late or leaving early).

For example:

Elysian Holdings offers unlimited sick days and unlimited time off for appointments. We do this to be flexible and accommodating because we realize our employees have lives outside of the office too. However, employees determined to be taking advantage of this accommodation will be dealt with on a case-by-case basis

VII.         Compensation & Benefits

Pay

Outline how and when employees will receive their paycheck.

For example:

Employees are paid on the 15th and 30th of every month. If either of those dates fall on a Saturday, your paycheck will be directly deposited into your bank account on the Friday. If they fall on a Sunday, pay will be distributed on the Monday.

Living Wage

Insurance Benefits

What insurance benefits do you offer and who will receive these benefits?

For example:

For full-time employees who have completed their 90-day probationary period, Elysian Holdings is happy to provide health, dental, vision and life insurance for employees and their dependents.

Retirement Plans

Explain any benefits offered relating to retirement including contributions or pensions.

For example:

At this time, Elysian Holdings matches employee 401(k) plan contributions. From the Department of Labor website, a 401(k) plan is a: “defined contribution plan that is a cash or deferred arrangement. Employees can elect to defer receiving a portion of their salary which is instead contributed on their behalf, before taxes, to the 401(k) plan…There is a dollar limit on the amount an employee may elect to defer each year.”

Bonuses

Outline the bonuses or incentives offered by the company.

For example:

Elysian Holdings offers Christmas bonuses to all of our employees. The bonus will depend on the employees’ current salary and the rating received on their annual professional performance review.

Additional Perks

Outline any additional perks for employees.

For example:

On their one-year anniversary with Elysian Holdings, full-time employees will receive an allowance of $1000 per year for work-related training or education. It is up to the employee’s direct supervisor to evaluate relevancy and approve or deny requests for training, education and workshops.

Employee Resources

Provide information about mental or physical health resources available for employees.

For example: Company Name is proud to offer a completely free Employee Assistance Program for employees and their families who need mental health help, advisory services or counseling services. The program is provided off-site to give employees respect and privacy.

VIII.         Leave

Holidays

Provide a complete list of public, federal, state and religious holidays the company observes.

For example:

Full-time employees will receive the following public holidays off with pay:

·       New Year’s Day (January 1)

·       Martin Luther King, Jr. Day (January 15)

·       George Washington’s Birthday (February 19)

Paid Time

Inform employees about policy on paid time off.

For example:

Elysian Holdings offers full-time employees two-weeks paid vacation (accrued monthly). For every year of service, employees receive two additional paid days off.

Sick Time

Inform employees about policy on sick days.

For example:

Elysian Holdings offers unlimited sick days to our employees. To ensure this program does not get abused, employees absent for more than three days due to illness are required to provide a written doctor’s note to their manager. Patterned (every Friday before a long weekend) or consistent sick days will be dealt with on a case-by-case basis.

Maternity Leave

At Elysian Holdings we value our employees and their health greatly. Our employees receive 4-12 weeks off for maternity leave in order for them to rest and get well after pregnancy.

Personal & Family Leave

Inform employees about policy on personal and family days off.

For example:

Please note employees are also covered under the Family and Medical Leave Act (FMLA): The FMLA entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave. 

Other Leave

Inform employees about other days they’re entitled to have off.

For example:

·       Bereavement leave

·       Jury duty

·       Voting

IX.         Performance

Assessment

Indicate company-wide key performance indicators of success.

For example:

Closely monitoring performance of employees and the company as a whole is our priority. Employee performance assessments will be loosely based on the company-wide key performance indicators (KPI). This year, our focus as a company and therefore for employees too is on autonomy, leadership and innovation.

Evaluations and Complaints

Supervision

Review

Inform employees about company expectations for performance reviews.

For example:

At Elysian Holdings, we believe that quarterly reviews are too frequent to be an accurate indicator of success. For this reason, we prefer to conduct annual performance reviews. Reviews must be booked a minimum of two weeks in advance to give the employee fair time to review their year.

Grievance

Explain company policy for filing a grievance regarding performance assessments or reviews.

For example:

If you feel your performance assessment or review was unfairly conducted or inaccurate, and you would like a third-party to investigate the situation, please fill out a Form and return it to Carey.

 X.         Appropriate Use

Appropriate Use of Telephone

Explain “appropriate use” of company telephones (both mobile and landline).

For example:

Mobile devices issued by Elysian Holdings are intended to be used for business purposes only. We reserve the right to monitor device use and review mobile phone bills to confirm proper use. This includes cellular phones and tablets.

Appropriate Use of Company Equipment

Explain “appropriate use” of company equipment, including electronics.

For example:

Elysian Holdings requires all employees to protect its assets. All assets should be used for legitimate purposes, efficiently, and for company business only.

Assets include facilities, equipment, computers and information systems, telephones, employee time, confidential and proprietary information, corporate opportunities and company funds.

Suspected incidents of fraud, theft, negligence, and waste should be reported to the VP Operations.

Appropriate Use of Internet

Explain “appropriate use” of the Internet (both inside and outside of the office).

For example:

The company understands that occasional personal use of the internet during work hours is a reasonable request and allows this, within reason. Employees can ask for clarification from their managers if in doubt. However, the company does not allow internet use to support a personal business or political venture, or to embarrass the company and its customers.

Appropriate Use of Email

Explain “appropriate use” of company email accounts.

For example:

Employees are accountable for any information they publish or send online including emails. Please do not use company email accounts to send personal emails, especially those that include inappropriate or sensitive material.

XI.         Conduct & Company Policy

Conduct Policies

Include conduct- or behavior-related policies that demonstrate how the company expects employees to behave.

For example:

·       Anti-harassment policy

·       Anti-discrimination policy

·       Anti-theft policy

·       Drug and alcohol use policy

·       Code of conduct

·       Fraternization policy

Reporting

Explain company procedures for reporting inappropriate conduct or behavior.

For example:

Elysian Holdings offers an ethics hotline available 24/7 for employees to file complaints about inappropriate behavior or conduct. The hotline is available through an online form at Website and also by phone at Number.

Whistleblower Policy 

This Elysian Holding whistleblower protection policy is made effective as of (Date) Elysian Holdings wants its employees to feel free to report good faith concerns about unlawful activities in the workplace, including unlawful conduct by other associates, unsafe working conditions, and unfair labor practices. All employees, including board members, staff, executives, and volunteers, should know what they will not face retaliation for violations reported according to this policy. To report suspected violations, please write, email, or call one of the following resources: 

  1. Compliance Officers. Compliance officers are individuals who are responsible for reviewing and investigating reported violations. Elysian Holding has appointed the following associated to serve as compliance officers. Suspected violations can be reported to one of the following compliance officers: (Person)(Person)
  2. Alternative Reporting Options. If you feel uncomfortable reporting suspected violations to compliance officers, or feel that your report has not been addressed properly, contact (person)

Reporters seeking 100% anonymity should report suspected violations by letter with no identifying details. ALthough Elysian Holdings will used its best efforts to maintain the anonymity of reporters, in certain cases an individual's identity may need to be disclosed to conduct a through investigation, to comply with the law, or to provide accused individuals their legal rights of defense. In general, a report should contain as much information as possible, including the facts and dates that led you to suspect that a violation occurred. Although you are not required to give your name in your report, contact information will allow the compliance officer to follow up with you with further questions. Regardless of the method you use to report suspected violation, Elysian Holding will make every effort to keep your report confidential. However, the degree of anonymity possible will depend on the reporting method you choose. For example, if you report a suspected violation by telefone, the compliance officer may recognize your voice. Please select the reporting method that supports your desired level of anonymity.  When a report is received, the compliance officer will create a file for the suspected violation, and will keep all documentation on file. Investigation of violations shall begin within (      ) days of receipt of the report. Every effort shall be made to investigate and resolve reports promptly. Compliance officers shall use their best efforts to investigate thoroughly and with consideration for the reporter all reports of suspected violations. Compliance officers must report annually on the submission and resolution of these matter to (Person). Elysian Holding encourages all of its associated to report workplace conduct that they believe violates applicable laws and regulations. Elysian Holding may take disciplinary actions against associates who make unfounded allegations proved to have been falsely or maliciously made. Elysian Holding will not tolerate retaliation against associates who report violations pursuant to this policy. Good faith reporters can be assured that no matter the investigations outcome, they will not face adverse employment consequences, discrimination, harassment, or threats as a result of their reports. A whistleblower who believes that he or she is being retaliated against must contact (Person) at (   ) or (  ). A whistleblower's entitlement to protection against retaliation does not include immunity for personal wrongdoing that is alleged and investigated. Nothing in this policy may be construed in a way that conflicts with any reporting obligations or protections afforded by state or federal law. 

XII.         Discipline & Termination

Disciplinary Process

Specify what constitutes grounds for disciplinary action and the disciplinary process.

For example:

Elysian Holdings follows a three-step disciplinary process: verbal warning, written warning and termination. We use this approach to give employees the time and opportunity to fix their mistakes. However, Elysian Holdings reserves the right to skip any of the steps in this process and move directly to termination, if necessary.

Resignation

Explain the proper process for announcing resignation from the company.

For example:

To resign from your position, we ask that employees submit a written two-week (at minimum) notice to their direct supervisor.

Exit Interviews

Explain the proper process for exit interviews or other procedures for leaving the company.

For example:

At Elysian Holdings, we are always striving to improve. Exit interviews have a proven track record of providing helpful and insightful information about an individual’s time with the company. Exit interviews are not mandatory but encouraged to openly discuss areas of improvement.

XIII.         Glossary 

Maintain a comprehensive, well-updated list of words, acronyms or abbreviations common to the company or industry.

For example:

·       Bottom of the funnel: the end of the buying process. The deal is about to close.

·       Impressions: the number of times an ad is fetched or appears on a person’s screen.

·       Tire-kicker: a prospect with no intention or ability to buy.

XIV.         Agreement

Acknowledgement of Receipt

By signing and submitting this page, the reader confirms that it’s their responsibility to understand and follow the policies in the document.

For example:

·       You have read the entire employee handbook and understand your responsibilities related to it.

·       You have had the opportunity to ask questions to clarify any unclear aspects of the handbook.

·       You agree to abide by its principles.

·       You agree to report any violations of the handbook and to cooperate in any investigations of violations of the handbook.

Other Agreements

Include other agreements that require a signature.

For example:

·       Confidentiality agreement

·       Non-compete agreementElysian Holding’s Employee Handbook

Table of Contents

I. Message from the CEO

II. Disclaimer

III. Company Profile

History

Core Values

Mission

Environmental Performance & Decision Making

Vision

Goals

Culture

Code of Ethics

IV. Orientation & First Day

Forms

Dress Code

Parking

Employee Transportation Documentation

Identification

V. Health & Safety

Safety Procedures

Emergency Procedures

Additional Information

Company Vehicle

VI. Classifications & Schedules

Classifications

Overtime

Work Hours

Daily Breaks

Attendance Policy

VII. Compensation & Benefits

Pay

Living Wage

Insurance Benefits

Retirement Plans

Bonuses

Additional Perks

Employee Resources 

VIII. Leave

Holidays

Paid Time

Sick Time

Maternity Leave

Personal & Family Leave

Other Leave

IX. Performance

Assessment

Evaluations and Complaints

Supervision

Review

Grievance

X. Appropriate Use

Appropriate use of Telephone

Appropriate use of Company Equipment

Appropriate use of Internet

Appropriate use of Email

XI. Conduct & Company Policy

Conduct Policies

Reporting

Whistleblower Policy 

XII. Discipline & Termination

Disciplinary Process

Resignation

Exit Interviews

XIII. Glossary

XIV. Agreement

Acknowledgement of Receipt

Other Agreements

I. Message from the CEO

This is the preface, ideally written from the CEO personally.

Say hello to the employee and thank them for coming aboard. Briefly introduce the company and yourself. Explain the reasoning behind the handbook: why it exists and why it’s been given to them today.

For example:

Welcome to Elysian Holdings, we’re happy you’re here.

I founded the company in Year because Reason, but we’ll get more into that later.

We developed this Employee Handbook to get you acquainted with Elysian Holdings, what we do, why we do it and how you fit into the big picture. This is probably your first day, so your main priority is to be a sponge and soak up all the information coming your way.

Not only will this Employee Handbook get you familiar with Elysian Holdings, it’s also meant to be a useful tool for the future. The goal of this book is to contain all the relevant information you need to know now and for years to come.

Again, thank you for joining us on this journey. Welcome to the team.

Carey Thompson

CEO

II.         Disclaimer

Include a disclaimer to explain that the handbook is neither a contract nor a promise of employment.

For example:

The purpose of this Employee Handbook is to provide employees with general information and guidelines. It is in no way a legal contract, and your employment with Elysian Holdings may be terminated or resigned from at any time.

III.         Company Profile

History

Introduce (in more detail now) where the company came from and how it has evolved.

For example:

Elysian Holdings actually started out as a shoe-shining company…Talk about humble beginnings, huh?

Back in the 80s, Founder 1 and Founder 2 were political science students by day and entrepreneurs-in-the-making by night. The duo made a pact to think of one business idea every day until something stuck. Then, one fateful night in Year, it came to them.

Core Values

Provide an explanation of the company’s core beliefs and values.

For example:

·       Honesty, integrity and trustworthiness.

·       Courage, respect for others and responsibility.

Mission

Provide information about what the company does, who it serves and why it exists.

At Elysian Holdings, we believe in a more sustainable future. Through the use of state of the art green chemistry techniques, we will create certifiably compostable beverage containers. In

addition to bettering our planet, it is our mission to provide local family farms a new

revenue crop, and create jobs along the way.

· We strive to improve the health of individuals across the world with our organic food options.

· To connect artists with the venues that need them.

· To create environmentally-sustainable and socially-conscious products that consumers will feel good buying.

Environmental Performance & Decision Making

Vision

Outline where the company hopes to go.

  • Substantially limit the amount of plastics utilized currently in the world 
  • Provide farmers with a new cash crop to be able to cultivate
  • Create new jobs 

Goals

Emphasize specific company goals.

For example:

Year-over-year, we are aiming to:

· Make 20% more trips.

· Reach an average approval rating of 75%.

· Double the number of sales made through the online store.

Culture

Inform employees what they should expect in terms of company culture, behavior and norms.

For example:

Here at Elysian Holdings, we put the customer first and our team second. We embrace comfortability and collaboration which is why there are no set desks and employees are free to move among the different teams and floors. This is also why we work hard to organize monthly team activities that you’ll actually want to attend.

Code of Ethics

Be patient and courteous

Be inclusive. We welcome and support people of all backgrounds and identities. This includes, but is not limited to members of any sexual orientation, gender identity and expression, race, ethnicity, culture, national origin, social and economic class, educational level, color, immigration status, sex, age, size, family status, political belief, religion, and mental and physical ability. 

Be considerate. We all depend on each other to produce the best work we can as a company. Your decisions will affect clients and colleagues, and you should take those consequences into account when making decisions. 

Be respectful. We won't all agree all the time, but disagreement is no excuse for disrespectful behavior. We will all experience frustration from time to time, but we cannot allow that frustration become personal attacks. An environment where people feel uncomfortable or threatened is not a productive or creative one. 

Choose your words carefully. Always conduct yourself professionally. Be kind to others. Do not insult or put down others. Harassment and exclusionary behavior aren't acceptable. This includes, but is not limited to: - Threats of violence. - Discriminatory jokes and language. - Sharing sexually explicit or violent material via electronic devices or other means. - Personal insults, especially those using racist or sexist terms. - Unwelcome sexual attention. - Advocating for, or encouraging, any of the above behavior. 

Repeated harassment of others. In general, if someone asks you to stop something, then stop. When we disagree, try to understand why. Differences of opinion and disagreements are mostly unavoidable. What is important is that we resolve disagreements and differing views constructively.

Our differences can be our strengths. We can find strength in diversity. Different people have different perspectives on issues, and that can be valuable for solving problems or generating new ideas. Being unable to understand why someone holds a viewpoint doesn’t mean that they’re wrong. Don’t forget that we all make mistakes, and blaming each other doesn’t get us anywhere. Instead, focus on resolving issues and learning from mistakes.

IV.         Orientation & First Day

Forms

Distribute all the important forms, documents and paperwork for new employees to complete.

For example:

Attached you will find the following forms:

·       Federal and state tax forms

·       Personal and emergency information forms

·       Direct deposit form

Please fill out all of the attached by the end of your first week and bring to Carey’s office.

Dress Code

Inform the employee about the company’s dress code.

For example:

In keeping with Elysian Holdings casual environment, we’ve chosen not to apply a strict dress code. We trust that all employees are able to recognize when a more formal attire is necessary (for example: meeting with clients or giving a presentation) and when a more relaxed and informal outfit is acceptable.

Parking

Explain the company’s parking situation.

For example:

Elysian Holdings offers parking in the lots located at Address for $$ per month. If you wish to obtain a spot, send an email to Carey indicating when you would like your parking to begin and how you wish to pay (direct deposit is the norm however cash or check is accepted as well).

Identification

Explain office security procedures and the use of identification cards (if applicable).

For example:

All employees (even part-time, seasonal, interns and volunteers) must carry their Employee Identification card at all times. Security personnel may ask for your Employee Identification card at any point to confirm your employment. Due to the nature of our business and the importance of data security, employees must scan their keycards to access the office, any of the floors and the elevators.

Employee Documentation Transportation

V.         Health & Safety

Safety Procedures

Inform new employees workplace safety procedures and provide existing employees with a place to refer to for information.

For example:

Elysian Holdings conducts business in accordance with applicable health and safety requirements and strives for continuous improvement in its health and safety policies and procedures.

All employees are expected to perform their work in compliance with applicable health and safety laws, regulations, policies and procedures and apply safe work practices at all times in all locations. Please familiarize yourself with the procedures in place.

Emergency Procedures

Explain workplace emergency procedures (what to do in the case of a fire, workplace violence, a natural disaster, etc.).

For example:

If you hear a fire alarm, the first step is to keep calm. The elevators in this office will be out of service and employees will need to exit using the closest stairwell. There are two stairwells, the first by the Location and the second is on the other side of the building near the Location. Remember to meet at the Muster Point sign (found on the other side of the Location).

Additional Information

Direct employees to a place where they can find more details.

For example:

Go to www.website.com where you can download and print off a map of the office’s emergency exits. Also available on the website is an up-to-date list of the members of our Occupational Health and Safety team, as well as employees trained in first aid.

Company Vehicle

Explain the standard procedure for reporting collisions that involve a company vehicle.

For example:

Elysian Holdings expects all company vehicle owners to operate the vehicle safely and responsibly. Employees must obey federal and state laws relating to the use of vehicles. Elysian Holdings has a zero-tolerance policy and has the right to withdraw vehicle ownership at any time.

Employees are to fill out company vehicle sheets on a weekly basis and report any and all incidents involving a company vehicle.

VI.         Classifications & Schedules

Classifications

List and define all applicable employment classifications.

For example:

· Full-time

· Part-time

· Temporary

· Seasonal

· Contractor

Overtime

Outline the company’s overtime policy. This is usually strictly regulated by federal or state laws, so check out those first.

For example:

Unless exempt [from the Fair Labor Standards Act (FLSA)], employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rate of pay.

Work Hours

Explain the typical company schedule including flexible hours and work from home policies.

For example:

Elysian Holdings is proud to offer flexible work hours for our employees. Our core business hours are 9am-5pm however the office building will be open for work between 7am and 7pm for those who have obligations before or after work.

Elysian Holdings also offers work from home opportunities for employees whose job role does not require them to be in the office regularly. Please talk to your direct supervisor for more information about working outside the office.

Daily Breaks

Provide information about lunch and rest breaks.

For example:

For part-time employees, we provide the following break schedule:

·       If you work 4 or 5 hours, you will receive one unpaid 15-minute break.

·       If you work 6 or 7 hours, you will receive one paid 30-minute lunch break.

·      If you work 8 hours or more, you will receive one paid one-hour lunch break.

Attendance Policy

What happens if an employee strays from standard hours (coming in late or leaving early).

For example:

Elysian Holdings offers unlimited sick days and unlimited time off for appointments. We do this to be flexible and accommodating because we realize our employees have lives outside of the office too. However, employees determined to be taking advantage of this accommodation will be dealt with on a case-by-case basis

VII.         Compensation & Benefits

Pay

Outline how and when employees will receive their paycheck.

For example:

Employees are paid on the 15th and 30th of every month. If either of those dates fall on a Saturday, your paycheck will be directly deposited into your bank account on the Friday. If they fall on a Sunday, pay will be distributed on the Monday.

Living Wage

Insurance Benefits

What insurance benefits do you offer and who will receive these benefits?

For example:

For full-time employees who have completed their 90-day probationary period, Elysian Holdings is happy to provide health, dental, vision and life insurance for employees and their dependents.

Retirement Plans

Explain any benefits offered relating to retirement including contributions or pensions.

For example:

At this time, Elysian Holdings matches employee 401(k) plan contributions. From the Department of Labor website, a 401(k) plan is a: “defined contribution plan that is a cash or deferred arrangement. Employees can elect to defer receiving a portion of their salary which is instead contributed on their behalf, before taxes, to the 401(k) plan…There is a dollar limit on the amount an employee may elect to defer each year.”

Bonuses

Outline the bonuses or incentives offered by the company.

For example:

Elysian Holdings offers Christmas bonuses to all of our employees. The bonus will depend on the employees’ current salary and the rating received on their annual professional performance review.

Additional Perks

Outline any additional perks for employees.

For example:

On their one-year anniversary with Elysian Holdings, full-time employees will receive an allowance of $1000 per year for work-related training or education. It is up to the employee’s direct supervisor to evaluate relevancy and approve or deny requests for training, education and workshops.

Employee Resources

Provide information about mental or physical health resources available for employees.

For example: Company Name is proud to offer a completely free Employee Assistance Program for employees and their families who need mental health help, advisory services or counseling services. The program is provided off-site to give employees respect and privacy.

VIII.         Leave

Holidays

Provide a complete list of public, federal, state and religious holidays the company observes.

For example:

Full-time employees will receive the following public holidays off with pay:

·       New Year’s Day (January 1)

·       Martin Luther King, Jr. Day (January 15)

·       George Washington’s Birthday (February 19)

Paid Time

Inform employees about policy on paid time off.

For example:

Elysian Holdings offers full-time employees two-weeks paid vacation (accrued monthly). For every year of service, employees receive two additional paid days off.

Sick Time

Inform employees about policy on sick days.

For example:

Elysian Holdings offers unlimited sick days to our employees. To ensure this program does not get abused, employees absent for more than three days due to illness are required to provide a written doctor’s note to their manager. Patterned (every Friday before a long weekend) or consistent sick days will be dealt with on a case-by-case basis.

Maternity Leave

At Elysian Holdings we value our employees and their health greatly. Our employees receive 4-12 weeks off for maternity leave in order for them to rest and get well after pregnancy.

Personal & Family Leave

Inform employees about policy on personal and family days off.

For example:

Please note employees are also covered under the Family and Medical Leave Act (FMLA): The FMLA entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave. 

Other Leave

Inform employees about other days they’re entitled to have off.

For example:

·       Bereavement leave

·       Jury duty

·       Voting

IX.         Performance

Assessment

Indicate company-wide key performance indicators of success.

For example:

Closely monitoring performance of employees and the company as a whole is our priority. Employee performance assessments will be loosely based on the company-wide key performance indicators (KPI). This year, our focus as a company and therefore for employees too is on autonomy, leadership and innovation.

Evaluations and Complaints

Supervision

Review

Inform employees about company expectations for performance reviews.

For example:

At Elysian Holdings, we believe that quarterly reviews are too frequent to be an accurate indicator of success. For this reason, we prefer to conduct annual performance reviews. Reviews must be booked a minimum of two weeks in advance to give the employee fair time to review their year.

Grievance

Explain company policy for filing a grievance regarding performance assessments or reviews.

For example:

If you feel your performance assessment or review was unfairly conducted or inaccurate, and you would like a third-party to investigate the situation, please fill out a Form and return it to Carey.

 X.         Appropriate Use

Appropriate Use of Telephone

Explain “appropriate use” of company telephones (both mobile and landline).

For example:

Mobile devices issued by Elysian Holdings are intended to be used for business purposes only. We reserve the right to monitor device use and review mobile phone bills to confirm proper use. This includes cellular phones and tablets.

Appropriate Use of Company Equipment

Explain “appropriate use” of company equipment, including electronics.

For example:

Elysian Holdings requires all employees to protect its assets. All assets should be used for legitimate purposes, efficiently, and for company business only.

Assets include facilities, equipment, computers and information systems, telephones, employee time, confidential and proprietary information, corporate opportunities and company funds.

Suspected incidents of fraud, theft, negligence, and waste should be reported to the VP Operations.

Appropriate Use of Internet

Explain “appropriate use” of the Internet (both inside and outside of the office).

For example:

The company understands that occasional personal use of the internet during work hours is a reasonable request and allows this, within reason. Employees can ask for clarification from their managers if in doubt. However, the company does not allow internet use to support a personal business or political venture, or to embarrass the company and its customers.

Appropriate Use of Email

Explain “appropriate use” of company email accounts.

For example:

Employees are accountable for any information they publish or send online including emails. Please do not use company email accounts to send personal emails, especially those that include inappropriate or sensitive material.

XI.         Conduct & Company Policy

Conduct Policies

Include conduct- or behavior-related policies that demonstrate how the company expects employees to behave.

For example:

·       Anti-harassment policy

·       Anti-discrimination policy

·       Anti-theft policy

·       Drug and alcohol use policy

·       Code of conduct

·       Fraternization policy

Reporting

Explain company procedures for reporting inappropriate conduct or behavior.

For example:

Elysian Holdings offers an ethics hotline available 24/7 for employees to file complaints about inappropriate behavior or conduct. The hotline is available through an online form at Website and also by phone at Number.

Whistleblower Policy 

This Elysian Holding whistleblower protection policy is made effective as of (Date) Elysian Holdings wants its employees to feel free to report good faith concerns about unlawful activities in the workplace, including unlawful conduct by other associates, unsafe working conditions, and unfair labor practices. All employees, including board members, staff, executives, and volunteers, should know what they will not face retaliation for violations reported according to this policy. To report suspected violations, please write, email, or call one of the following resources: 

  1. Compliance Officers. Compliance officers are individuals who are responsible for reviewing and investigating reported violations. Elysian Holding has appointed the following associated to serve as compliance officers. Suspected violations can be reported to one of the following compliance officers: (Person)(Person)
  2. Alternative Reporting Options. If you feel uncomfortable reporting suspected violations to compliance officers, or feel that your report has not been addressed properly, contact (person)

Reporters seeking 100% anonymity should report suspected violations by letter with no identifying details. ALthough Elysian Holdings will used its best efforts to maintain the anonymity of reporters, in certain cases an individual's identity may need to be disclosed to conduct a through investigation, to comply with the law, or to provide accused individuals their legal rights of defense. In general, a report should contain as much information as possible, including the facts and dates that led you to suspect that a violation occurred. Although you are not required to give your name in your report, contact information will allow the compliance officer to follow up with you with further questions. Regardless of the method you use to report suspected violation, Elysian Holding will make every effort to keep your report confidential. However, the degree of anonymity possible will depend on the reporting method you choose. For example, if you report a suspected violation by telefone, the compliance officer may recognize your voice. Please select the reporting method that supports your desired level of anonymity.  When a report is received, the compliance officer will create a file for the suspected violation, and will keep all documentation on file. Investigation of violations shall begin within (      ) days of receipt of the report. Every effort shall be made to investigate and resolve reports promptly. Compliance officers shall use their best efforts to investigate thoroughly and with consideration for the reporter all reports of suspected violations. Compliance officers must report annually on the submission and resolution of these matter to (Person). Elysian Holding encourages all of its associated to report workplace conduct that they believe violates applicable laws and regulations. Elysian Holding may take disciplinary actions against associates who make unfounded allegations proved to have been falsely or maliciously made. Elysian Holding will not tolerate retaliation against associates who report violations pursuant to this policy. Good faith reporters can be assured that no matter the investigations outcome, they will not face adverse employment consequences, discrimination, harassment, or threats as a result of their reports. A whistleblower who believes that he or she is being retaliated against must contact (Person) at (   ) or (  ). A whistleblower's entitlement to protection against retaliation does not include immunity for personal wrongdoing that is alleged and investigated. Nothing in this policy may be construed in a way that conflicts with any reporting obligations or protections afforded by state or federal law. 

XII.         Discipline & Termination

Disciplinary Process

Specify what constitutes grounds for disciplinary action and the disciplinary process.

For example:

Elysian Holdings follows a three-step disciplinary process: verbal warning, written warning and termination. We use this approach to give employees the time and opportunity to fix their mistakes. However, Elysian Holdings reserves the right to skip any of the steps in this process and move directly to termination, if necessary.

Resignation

Explain the proper process for announcing resignation from the company.

For example:

To resign from your position, we ask that employees submit a written two-week (at minimum) notice to their direct supervisor.

Exit Interviews

Explain the proper process for exit interviews or other procedures for leaving the company.

For example:

At Elysian Holdings, we are always striving to improve. Exit interviews have a proven track record of providing helpful and insightful information about an individual’s time with the company. Exit interviews are not mandatory but encouraged to openly discuss areas of improvement.

XIII.         Glossary 

Maintain a comprehensive, well-updated list of words, acronyms or abbreviations common to the company or industry.

For example:

·       Bottom of the funnel: the end of the buying process. The deal is about to close.

·       Impressions: the number of times an ad is fetched or appears on a person’s screen.

·       Tire-kicker: a prospect with no intention or ability to buy.

XIV.         Agreement

Acknowledgement of Receipt

By signing and submitting this page, the reader confirms that it’s their responsibility to understand and follow the policies in the document.

For example:

·       You have read the entire employee handbook and understand your responsibilities related to it.

·       You have had the opportunity to ask questions to clarify any unclear aspects of the handbook.

·       You agree to abide by its principles.

·       You agree to report any violations of the handbook and to cooperate in any investigations of violations of the handbook.

Other Agreements

Include other agreements that require a signature.

For example:

·       Confidentiality agreement

·       Non-compete agreementElysian Holding’s Employee Handbook

Table of Contents

I. Message from the CEO

II. Disclaimer

III. Company Profile

History

Core Values

Mission

Environmental Performance & Decision Making

Vision

Goals

Culture

Code of Ethics

IV. Orientation & First Day

Forms

Dress Code

Parking

Employee Transportation Documentation

Identification

V. Health & Safety

Safety Procedures

Emergency Procedures

Additional Information

Company Vehicle

VI. Classifications & Schedules

Classifications

Overtime

Work Hours

Daily Breaks

Attendance Policy

VII. Compensation & Benefits

Pay

Living Wage

Insurance Benefits

Retirement Plans

Bonuses

Additional Perks

Employee Resources 

VIII. Leave

Holidays

Paid Time

Sick Time

Maternity Leave

Personal & Family Leave

Other Leave

IX. Performance

Assessment

Evaluations and Complaints

Supervision

Review

Grievance

X. Appropriate Use

Appropriate use of Telephone

Appropriate use of Company Equipment

Appropriate use of Internet

Appropriate use of Email

XI. Conduct & Company Policy

Conduct Policies

Reporting

Whistleblower Policy 

XII. Discipline & Termination

Disciplinary Process

Resignation

Exit Interviews

XIII. Glossary

XIV. Agreement

Acknowledgement of Receipt

Other Agreements

I. Message from the CEO

This is the preface, ideally written from the CEO personally.

Say hello to the employee and thank them for coming aboard. Briefly introduce the company and yourself. Explain the reasoning behind the handbook: why it exists and why it’s been given to them today.

For example:

Welcome to Elysian Holdings, we’re happy you’re here.

I founded the company in Year because Reason, but we’ll get more into that later.

We developed this Employee Handbook to get you acquainted with Elysian Holdings, what we do, why we do it and how you fit into the big picture. This is probably your first day, so your main priority is to be a sponge and soak up all the information coming your way.

Not only will this Employee Handbook get you familiar with Elysian Holdings, it’s also meant to be a useful tool for the future. The goal of this book is to contain all the relevant information you need to know now and for years to come.

Again, thank you for joining us on this journey. Welcome to the team.

Carey Thompson

CEO

II.         Disclaimer

Include a disclaimer to explain that the handbook is neither a contract nor a promise of employment.

For example:

The purpose of this Employee Handbook is to provide employees with general information and guidelines. It is in no way a legal contract, and your employment with Elysian Holdings may be terminated or resigned from at any time.

III.         Company Profile

History

Introduce (in more detail now) where the company came from and how it has evolved.

For example:

Elysian Holdings actually started out as a shoe-shining company…Talk about humble beginnings, huh?

Back in the 80s, Founder 1 and Founder 2 were political science students by day and entrepreneurs-in-the-making by night. The duo made a pact to think of one business idea every day until something stuck. Then, one fateful night in Year, it came to them.

Core Values

Provide an explanation of the company’s core beliefs and values.

For example:

·       Honesty, integrity and trustworthiness.

·       Courage, respect for others and responsibility.

Mission

Provide information about what the company does, who it serves and why it exists.

At Elysian Holdings, we believe in a more sustainable future. Through the use of state of the art green chemistry techniques, we will create certifiably compostable beverage containers. In

addition to bettering our planet, it is our mission to provide local family farms a new

revenue crop, and create jobs along the way.

· We strive to improve the health of individuals across the world with our organic food options.

· To connect artists with the venues that need them.

· To create environmentally-sustainable and socially-conscious products that consumers will feel good buying.

Environmental Performance & Decision Making

Vision

Outline where the company hopes to go.

  • Substantially limit the amount of plastics utilized currently in the world 
  • Provide farmers with a new cash crop to be able to cultivate
  • Create new jobs 

Goals

Emphasize specific company goals.

For example:

Year-over-year, we are aiming to:

· Make 20% more trips.

· Reach an average approval rating of 75%.

· Double the number of sales made through the online store.

Culture

Inform employees what they should expect in terms of company culture, behavior and norms.

For example:

Here at Elysian Holdings, we put the customer first and our team second. We embrace comfortability and collaboration which is why there are no set desks and employees are free to move among the different teams and floors. This is also why we work hard to organize monthly team activities that you’ll actually want to attend.

Code of Ethics

Be patient and courteous

Be inclusive. We welcome and support people of all backgrounds and identities. This includes, but is not limited to members of any sexual orientation, gender identity and expression, race, ethnicity, culture, national origin, social and economic class, educational level, color, immigration status, sex, age, size, family status, political belief, religion, and mental and physical ability. 

Be considerate. We all depend on each other to produce the best work we can as a company. Your decisions will affect clients and colleagues, and you should take those consequences into account when making decisions. 

Be respectful. We won't all agree all the time, but disagreement is no excuse for disrespectful behavior. We will all experience frustration from time to time, but we cannot allow that frustration become personal attacks. An environment where people feel uncomfortable or threatened is not a productive or creative one. 

Choose your words carefully. Always conduct yourself professionally. Be kind to others. Do not insult or put down others. Harassment and exclusionary behavior aren't acceptable. This includes, but is not limited to: - Threats of violence. - Discriminatory jokes and language. - Sharing sexually explicit or violent material via electronic devices or other means. - Personal insults, especially those using racist or sexist terms. - Unwelcome sexual attention. - Advocating for, or encouraging, any of the above behavior. 

Repeated harassment of others. In general, if someone asks you to stop something, then stop. When we disagree, try to understand why. Differences of opinion and disagreements are mostly unavoidable. What is important is that we resolve disagreements and differing views constructively.

Our differences can be our strengths. We can find strength in diversity. Different people have different perspectives on issues, and that can be valuable for solving problems or generating new ideas. Being unable to understand why someone holds a viewpoint doesn’t mean that they’re wrong. Don’t forget that we all make mistakes, and blaming each other doesn’t get us anywhere. Instead, focus on resolving issues and learning from mistakes.

IV.         Orientation & First Day

Forms

Distribute all the important forms, documents and paperwork for new employees to complete.

For example:

Attached you will find the following forms:

·       Federal and state tax forms

·       Personal and emergency information forms

·       Direct deposit form

Please fill out all of the attached by the end of your first week and bring to Carey’s office.

Dress Code

Inform the employee about the company’s dress code.

For example:

In keeping with Elysian Holdings casual environment, we’ve chosen not to apply a strict dress code. We trust that all employees are able to recognize when a more formal attire is necessary (for example: meeting with clients or giving a presentation) and when a more relaxed and informal outfit is acceptable.

Parking

Explain the company’s parking situation.

For example:

Elysian Holdings offers parking in the lots located at Address for $$ per month. If you wish to obtain a spot, send an email to Carey indicating when you would like your parking to begin and how you wish to pay (direct deposit is the norm however cash or check is accepted as well).

Identification

Explain office security procedures and the use of identification cards (if applicable).

For example:

All employees (even part-time, seasonal, interns and volunteers) must carry their Employee Identification card at all times. Security personnel may ask for your Employee Identification card at any point to confirm your employment. Due to the nature of our business and the importance of data security, employees must scan their keycards to access the office, any of the floors and the elevators.

Employee Documentation Transportation

V.         Health & Safety

Safety Procedures

Inform new employees workplace safety procedures and provide existing employees with a place to refer to for information.

For example:

Elysian Holdings conducts business in accordance with applicable health and safety requirements and strives for continuous improvement in its health and safety policies and procedures.

All employees are expected to perform their work in compliance with applicable health and safety laws, regulations, policies and procedures and apply safe work practices at all times in all locations. Please familiarize yourself with the procedures in place.

Emergency Procedures

Explain workplace emergency procedures (what to do in the case of a fire, workplace violence, a natural disaster, etc.).

For example:

If you hear a fire alarm, the first step is to keep calm. The elevators in this office will be out of service and employees will need to exit using the closest stairwell. There are two stairwells, the first by the Location and the second is on the other side of the building near the Location. Remember to meet at the Muster Point sign (found on the other side of the Location).

Additional Information

Direct employees to a place where they can find more details.

For example:

Go to www.website.com where you can download and print off a map of the office’s emergency exits. Also available on the website is an up-to-date list of the members of our Occupational Health and Safety team, as well as employees trained in first aid.

Company Vehicle

Explain the standard procedure for reporting collisions that involve a company vehicle.

For example:

Elysian Holdings expects all company vehicle owners to operate the vehicle safely and responsibly. Employees must obey federal and state laws relating to the use of vehicles. Elysian Holdings has a zero-tolerance policy and has the right to withdraw vehicle ownership at any time.

Employees are to fill out company vehicle sheets on a weekly basis and report any and all incidents involving a company vehicle.

VI.         Classifications & Schedules

Classifications

List and define all applicable employment classifications.

For example:

· Full-time

· Part-time

· Temporary

· Seasonal

· Contractor

Overtime

Outline the company’s overtime policy. This is usually strictly regulated by federal or state laws, so check out those first.

For example:

Unless exempt [from the Fair Labor Standards Act (FLSA)], employees covered by the Act must receive overtime pay for hours worked over 40 in a workweek at a rate not less than time and one-half their regular rate of pay.

Work Hours

Explain the typical company schedule including flexible hours and work from home policies.

For example:

Elysian Holdings is proud to offer flexible work hours for our employees. Our core business hours are 9am-5pm however the office building will be open for work between 7am and 7pm for those who have obligations before or after work.

Elysian Holdings also offers work from home opportunities for employees whose job role does not require them to be in the office regularly. Please talk to your direct supervisor for more information about working outside the office.

Daily Breaks

Provide information about lunch and rest breaks.

For example:

For part-time employees, we provide the following break schedule:

·       If you work 4 or 5 hours, you will receive one unpaid 15-minute break.

·       If you work 6 or 7 hours, you will receive one paid 30-minute lunch break.

·      If you work 8 hours or more, you will receive one paid one-hour lunch break.

Attendance Policy

What happens if an employee strays from standard hours (coming in late or leaving early).

For example:

Elysian Holdings offers unlimited sick days and unlimited time off for appointments. We do this to be flexible and accommodating because we realize our employees have lives outside of the office too. However, employees determined to be taking advantage of this accommodation will be dealt with on a case-by-case basis

VII.         Compensation & Benefits

Pay

Outline how and when employees will receive their paycheck.

For example:

Employees are paid on the 15th and 30th of every month. If either of those dates fall on a Saturday, your paycheck will be directly deposited into your bank account on the Friday. If they fall on a Sunday, pay will be distributed on the Monday.

Living Wage

Insurance Benefits

What insurance benefits do you offer and who will receive these benefits?

For example:

For full-time employees who have completed their 90-day probationary period, Elysian Holdings is happy to provide health, dental, vision and life insurance for employees and their dependents.

Retirement Plans

Explain any benefits offered relating to retirement including contributions or pensions.

For example:

At this time, Elysian Holdings matches employee 401(k) plan contributions. From the Department of Labor website, a 401(k) plan is a: “defined contribution plan that is a cash or deferred arrangement. Employees can elect to defer receiving a portion of their salary which is instead contributed on their behalf, before taxes, to the 401(k) plan…There is a dollar limit on the amount an employee may elect to defer each year.”

Bonuses

Outline the bonuses or incentives offered by the company.

For example:

Elysian Holdings offers Christmas bonuses to all of our employees. The bonus will depend on the employees’ current salary and the rating received on their annual professional performance review.

Additional Perks

Outline any additional perks for employees.

For example:

On their one-year anniversary with Elysian Holdings, full-time employees will receive an allowance of $1000 per year for work-related training or education. It is up to the employee’s direct supervisor to evaluate relevancy and approve or deny requests for training, education and workshops.

Employee Resources

Provide information about mental or physical health resources available for employees.

For example: Company Name is proud to offer a completely free Employee Assistance Program for employees and their families who need mental health help, advisory services or counseling services. The program is provided off-site to give employees respect and privacy.

VIII.         Leave

Holidays

Provide a complete list of public, federal, state and religious holidays the company observes.

For example:

Full-time employees will receive the following public holidays off with pay:

·       New Year’s Day (January 1)

·       Martin Luther King, Jr. Day (January 15)

·       George Washington’s Birthday (February 19)

Paid Time

Inform employees about policy on paid time off.

For example:

Elysian Holdings offers full-time employees two-weeks paid vacation (accrued monthly). For every year of service, employees receive two additional paid days off.

Sick Time

Inform employees about policy on sick days.

For example:

Elysian Holdings offers unlimited sick days to our employees. To ensure this program does not get abused, employees absent for more than three days due to illness are required to provide a written doctor’s note to their manager. Patterned (every Friday before a long weekend) or consistent sick days will be dealt with on a case-by-case basis.

Maternity Leave

At Elysian Holdings we value our employees and their health greatly. Our employees receive 4-12 weeks off for maternity leave in order for them to rest and get well after pregnancy.

Personal & Family Leave

Inform employees about policy on personal and family days off.

For example:

Please note employees are also covered under the Family and Medical Leave Act (FMLA): The FMLA entitles eligible employees of covered employers to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave. 

Other Leave

Inform employees about other days they’re entitled to have off.

For example:

·       Bereavement leave

·       Jury duty

·       Voting

IX.         Performance

Assessment

Indicate company-wide key performance indicators of success.

For example:

Closely monitoring performance of employees and the company as a whole is our priority. Employee performance assessments will be loosely based on the company-wide key performance indicators (KPI). This year, our focus as a company and therefore for employees too is on autonomy, leadership and innovation.

Evaluations and Complaints

Supervision

Review

Inform employees about company expectations for performance reviews.

For example:

At Elysian Holdings, we believe that quarterly reviews are too frequent to be an accurate indicator of success. For this reason, we prefer to conduct annual performance reviews. Reviews must be booked a minimum of two weeks in advance to give the employee fair time to review their year.

Grievance

Explain company policy for filing a grievance regarding performance assessments or reviews.

For example:

If you feel your performance assessment or review was unfairly conducted or inaccurate, and you would like a third-party to investigate the situation, please fill out a Form and return it to Carey.

 X.         Appropriate Use

Appropriate Use of Telephone

Explain “appropriate use” of company telephones (both mobile and landline).

For example:

Mobile devices issued by Elysian Holdings are intended to be used for business purposes only. We reserve the right to monitor device use and review mobile phone bills to confirm proper use. This includes cellular phones and tablets.

Appropriate Use of Company Equipment

Explain “appropriate use” of company equipment, including electronics.

For example:

Elysian Holdings requires all employees to protect its assets. All assets should be used for legitimate purposes, efficiently, and for company business only.

Assets include facilities, equipment, computers and information systems, telephones, employee time, confidential and proprietary information, corporate opportunities and company funds.

Suspected incidents of fraud, theft, negligence, and waste should be reported to the VP Operations.

Appropriate Use of Internet

Explain “appropriate use” of the Internet (both inside and outside of the office).

For example:

The company understands that occasional personal use of the internet during work hours is a reasonable request and allows this, within reason. Employees can ask for clarification from their managers if in doubt. However, the company does not allow internet use to support a personal business or political venture, or to embarrass the company and its customers.

Appropriate Use of Email

Explain “appropriate use” of company email accounts.

For example:

Employees are accountable for any information they publish or send online including emails. Please do not use company email accounts to send personal emails, especially those that include inappropriate or sensitive material.

XI.         Conduct & Company Policy

Conduct Policies

Include conduct- or behavior-related policies that demonstrate how the company expects employees to behave.

For example:

·       Anti-harassment policy

·       Anti-discrimination policy

·       Anti-theft policy

·       Drug and alcohol use policy

·       Code of conduct

·       Fraternization policy

Reporting

Explain company procedures for reporting inappropriate conduct or behavior.

For example:

Elysian Holdings offers an ethics hotline available 24/7 for employees to file complaints about inappropriate behavior or conduct. The hotline is available through an online form at Website and also by phone at Number.

Whistleblower Policy 

This Elysian Holding whistleblower protection policy is made effective as of (Date) Elysian Holdings wants its employees to feel free to report good faith concerns about unlawful activities in the workplace, including unlawful conduct by other associates, unsafe working conditions, and unfair labor practices. All employees, including board members, staff, executives, and volunteers, should know what they will not face retaliation for violations reported according to this policy. To report suspected violations, please write, email, or call one of the following resources: 

  1. Compliance Officers. Compliance officers are individuals who are responsible for reviewing and investigating reported violations. Elysian Holding has appointed the following associated to serve as compliance officers. Suspected violations can be reported to one of the following compliance officers: (Person)(Person)
  2. Alternative Reporting Options. If you feel uncomfortable reporting suspected violations to compliance officers, or feel that your report has not been addressed properly, contact (person)

Reporters seeking 100% anonymity should report suspected violations by letter with no identifying details. ALthough Elysian Holdings will used its best efforts to maintain the anonymity of reporters, in certain cases an individual's identity may need to be disclosed to conduct a through investigation, to comply with the law, or to provide accused individuals their legal rights of defense. In general, a report should contain as much information as possible, including the facts and dates that led you to suspect that a violation occurred. Although you are not required to give your name in your report, contact information will allow the compliance officer to follow up with you with further questions. Regardless of the method you use to report suspected violation, Elysian Holding will make every effort to keep your report confidential. However, the degree of anonymity possible will depend on the reporting method you choose. For example, if you report a suspected violation by telefone, the compliance officer may recognize your voice. Please select the reporting method that supports your desired level of anonymity.  When a report is received, the compliance officer will create a file for the suspected violation, and will keep all documentation on file. Investigation of violations shall begin within (      ) days of receipt of the report. Every effort shall be made to investigate and resolve reports promptly. Compliance officers shall use their best efforts to investigate thoroughly and with consideration for the reporter all reports of suspected violations. Compliance officers must report annually on the submission and resolution of these matter to (Person). Elysian Holding encourages all of its associated to report workplace conduct that they believe violates applicable laws and regulations. Elysian Holding may take disciplinary actions against associates who make unfounded allegations proved to have been falsely or maliciously made. Elysian Holding will not tolerate retaliation against associates who report violations pursuant to this policy. Good faith reporters can be assured that no matter the investigations outcome, they will not face adverse employment consequences, discrimination, harassment, or threats as a result of their reports. A whistleblower who believes that he or she is being retaliated against must contact (Person) at (   ) or (  ). A whistleblower's entitlement to protection against retaliation does not include immunity for personal wrongdoing that is alleged and investigated. Nothing in this policy may be construed in a way that conflicts with any reporting obligations or protections afforded by state or federal law. 

XII.         Discipline & Termination

Disciplinary Process

Specify what constitutes grounds for disciplinary action and the disciplinary process.

For example:

Elysian Holdings follows a three-step disciplinary process: verbal warning, written warning and termination. We use this approach to give employees the time and opportunity to fix their mistakes. However, Elysian Holdings reserves the right to skip any of the steps in this process and move directly to termination, if necessary.

Resignation

Explain the proper process for announcing resignation from the company.

For example:

To resign from your position, we ask that employees submit a written two-week (at minimum) notice to their direct supervisor.

Exit Interviews

Explain the proper process for exit interviews or other procedures for leaving the company.

For example:

At Elysian Holdings, we are always striving to improve. Exit interviews have a proven track record of providing helpful and insightful information about an individual’s time with the company. Exit interviews are not mandatory but encouraged to openly discuss areas of improvement.

XIII.         Glossary 

Maintain a comprehensive, well-updated list of words, acronyms or abbreviations common to the company or industry.

For example:

·       Bottom of the funnel: the end of the buying process. The deal is about to close.

·       Impressions: the number of times an ad is fetched or appears on a person’s screen.

·       Tire-kicker: a prospect with no intention or ability to buy.

XIV.         Agreement

Acknowledgement of Receipt

By signing and submitting this page, the reader confirms that it’s their responsibility to understand and follow the policies in the document.

For example:

·       You have read the entire employee handbook and understand your responsibilities related to it.

·       You have had the opportunity to ask questions to clarify any unclear aspects of the handbook.

·       You agree to abide by its principles.

·       You agree to report any violations of the handbook and to cooperate in any investigations of violations of the handbook.

Other Agreements

Include other agreements that require a signature.

For example:

·       Confidentiality agreement

·       Non-compete agreement